MADISON CENTRAL SCHOOL DISTRICT

PROJECT SAVE (Safe Schools Against Violence In Education) DISTRICT-WIDE SCHOOL SAFETY PLAN as required by Commissioner’s Regulation 155.17

INTRODUCTION

Emergencies and violent incidents in school districts are critical issues that must be addressed in an expeditious and effective manner. Districts are required to develop a District-wide School Safety Plan designed to prevent or minimize the effects of serious violent incidents and emergencies and to facilitate the coordination of the district with local and county resources in the event of such incidents or emergencies. The district-wide plan is responsive to the needs of all schools within the district and is consistent with the more detailed emergency response plans required at the school building level. Districts stand at risk from a wide variety of acts of violence, as well as from natural and manmade disasters. To address these threats, the State of New York has enacted the Safety Schools Against Violence in Education (SAVE) law. Project SAVE is a comprehensive planning effort that addresses prevention, response, and recovery with respect to a variety of emergencies in each school district and its schools.

The Madison Central School District (“District”) supports the SAVE Legislation, and intends to facilitate the planning process. The Superintendent of Schools encourages and advocates on-going District-wide cooperation and support of Project SAVE.

SECTION I: GENERAL CONSIDERATION AND PLANNING GUIDELINES

Purpose

The Madison Central School District-wide School Safety Plan was developed pursuant to Commissioner’s Regulation 155.17. At the direction of the Board of Education, the Superintendent of Schools appointed a District-wide School Safety Team and charged it with the development and maintenance of the District-wide School Safety Plan

Identification of School Teams

The District has created a District-wide School Safety Team including the following persons:

Board of Education Representative: J. Lavoie; Alternate: TBD
Administration Representative: J. Mitchell, L. Nichols, B. Latella
Teacher Representative: J. Burdick, M. Bruno
Parent Representative: K. Peavey
Student Representative: M. Peavey
School Safety Personnel: J. Angrisano (BOCES), Lt. Julie Netzband (Madison Co. Sheriff Dept.)
Other School Personnel: M. Brouillette, C. Post, L. Gallagher RN, J. Pieters-Hayduke

Concept of Operations

The District-wide School Safety Plan shall be directly linked to the individual Building-level Emergency Response Plans for each school building. This District-wide School Safety Plan will guide the development and implementation of individual building-level emergency response plans.

The Superintendent of Schools or his/her designee will serve as the District Chief Emergency Officer. Responsibilities include: facilitate safety training for school district personnel, ensure the school’s building-level emergency response plan is up-to-date each year, make sure drills (evacuation and lock down) occur as per Education Law §807, and aid in policy development and decision-making for security technology.

This Plan has been developed using the New York State Education guidance document as well as checklists and other resources provided by the BOCES Safety Office. It has been reviewed and revised by members of the District-wide School Safety Team prior to public comment.

In the event of an emergency or violent incident, the initial response to all emergencies at an individual school will be by the School Emergency Response Team.

Upon the activation of the School Emergency Response Team, the Superintendent of Schools or his/her designee will be notified and, where appropriate, local emergency officials will also be notified.

Emergency response actions, including Crisis Response, may be supplemented by involving County and State resource through established protocols.

Plan Review and Public Comment

Pursuant to Commissioner’s Regulation 155.17 (e)(3), this plan will be made available for public comment 30 days prior to its adoption. The District-wide and building-level plans may be adopted by the School Board only after at least one public hearing that provides for the participation of school personnel, parents, students, and any other interested parties. The plan must be formally adopted by the Board of Education.

While linked to the District-wide School Safety Plan, building-level emergency response plans shall be confidential and shall not be subject to disclosure under Article 6 of the Public Officers Law or any other provision of law, in accordance with Education Law Section 2801-a.

Full copies of the District-wide School Safety Plan and any amendments will be submitted to the New York State Education Department within 30 days of adoption. Building-level emergency response plans will be supplied to both local and State Police within 30 days of adoption.

This plan shall be reviewed and maintained by the District-wide School Safety Team and reviewed on an annual basis on or before July 1 of each year. A copy of the plan will be available at District Main Office.

SECTION II: GENERAL EMERGENCY RESPONSE PLANNING

Identification of sites of potential emergency

The District has established procedures for the identification of potential sites and the internal and/or external hazards that may be present in them. These procedures are developed in coordination with the local Emergency Management Office, Fire Department and law enforcement agencies, and the use of a Risk Probability Checklist. Appendix 2 of this Plan includes the risk probability checklist and the results of this evaluation.

Actions in response to an emergency

The District has identified the following general response actions to emergency situations. These actions include: See Appendix 10 for general response guidelines.
School cancellation (prior to start of day)
Early dismissal
Evacuation
Sheltering (Shelter-in-Place, Hold-in-Place, Lockout, Lockdown)
The confidential Building-level Emergency Response Plans include identification of specific procedures for each action depending upon the emergency.
See Appendix 10 and Appendix 11 for general response guidelines.
Emergencies include, but are not limited to:
Anthrax/Suspicious Mail Hazardous Material Exposure
Bomb Threat Intruder
Building and/or Campus Evacuation Lock-Out Procedures
Building Collapse/Earthquake Medical Emergencies
Bus Accident incl. Infectious Disease Response
Crime Scene/Break-In Missing Student
Drugs and Drug Dealers Public Demonstration
Emergency Numbers Sexual Assault
Fights Suicide
Fire/Explosion Weapons
Gas Odor/Leak Weather
Go Home Plan

District resources and personnel available for use during an emergency

The District has committed the full inventory of its resources to be available for use during an emergency. These resources will be utilized in line with the confidential Building Level Emergency Response Plans as deemed appropriate by the Incident Command Team.

Specific personnel and resources are identified in the confidential Building Level Emergency Response Plans.

The following functions are available to assist in the event of an emergency:

Function	Role, skill, or assignment
School Nurse	First Aid/Medical
CPR/ First Aid Trained staff	First Responders
Head Custodian	Physical Plant
Transportation Supervisor	Bus drivers
Counselors/School Psychologist	Crisis Team
Volunteer Staff	Suspicious Object Identification Team

Additional District Resources Available for Use in an Emergency

During an emergency, the District has the following resources available:

Equipment	Location
Defibrillator	Internal and Fire Department – via 911
Smoke ejectors	Fire department – via 911
Emergency lighting	Each building
Portable fire extinguishers	Building-wide and each bus
Spill cleanup / absorbent materials	Custodial Dept.
First aid Supplies	Nurses Office

Procedures to coordinate the use of school resources during emergencies

The District uses the Incident Command System model for emergency actions. For District-wide emergencies, the Chief Emergency Officer will be the Superintendent of Schools or his/her designee. In building-level emergencies, the Chief Emergency Officer or designee will act as the Incident Commander. The Incident Commander is authorized to activate such resources and personnel as are appropriate to the incident. The Incident Commander is empowered to render such decisions as may be necessary in keeping with the response actions as identified in the confidential Building Level Emergency Response Plan. Building-level Incident Command staff is identified in the confidential Building Level Emergency Response Plans.

The Incident Command System for the District, and for individual buildings, is better defined in Appendix 8 of this plan.

Annual multi-hazard school training for staff and students.

The District will conduct annual training for both staff and students in school safety issues. Training will be coordinated by the Superintendent of Schools, and may consist of classroom activities, general assemblies, tabletop exercises, full scale drills or other appropriate actions to increase the awareness and preparedness of staff and students.

Drills and other exercises will be coordinated with local, county and state emergency responders and preparedness officials. Existing plans will be revised in response to post-incident evaluations of these drills.

Training procedures and framework are included in Appendix 3.

Staff development

All candidates applying for teacher certification as of February 2, 2001 will have completed two hours of training in school violence prevention and intervention prior to that application.

Provision for staff development with respect to school violence prevention, intervention, and response will be included in professional development plans.

School violence prevention and intervention training for all staff will be included annually in a superintendent’s conference day.

Superintendent will be responsible for implementing instructional staff development programs.

Superintendent will be responsible for non-instructional staff development with respect to school violence.

Staff development resources and other related information are listed in Appendix 3.

SECTION III: RESPONDING TO THREATS AND ACTS OF VIOLENCE

Policies and procedures for responding to implied, or direct threats of violence or acts of violence by students, teachers, other school personnel and visitors to the school

The District has enacted policies and procedures dealing with violence. These policies and procedures deal with the safety of the school community as well as the range of discipline of those making the threat or committing the act of violence. A listing of policies and their respective policy numbers are included in Appendix 4 of this document (see also District Code of Conduct.)

Policies and procedures for contacting appropriate law enforcement officials in the event of a violent incident

Law enforcement officials will be contacted by the Chief Emergency Officer (Superintendent or designee) in line with the confidential Building Level Emergency Response Plan, and will be requested based upon the “closest response agency” concept to ensure that the response to the incident is as rapid as possible. In most cases, law enforcement agencies will be contacted through the 911 system which will dispatch the appropriate agency. Appendix 9 includes a table listing district buildings and closest response agencies with contact names and numbers for use in non-emergency situations.

Appropriate response to emergencies

The District recognizes that appropriate response to emergencies varies greatly depending upon the actual threat or act as well as the magnitude of such emergency. The confidential Building Level Emergency Response Plans detail the appropriate response to such emergencies. See Appendix 9 for general response agency listing.

Policies and procedures to contact parents, guardians or persons in parental relation to the students in the event of a violent incident or an early dismissal

The District will contact appropriate parents, guardians or person in parental relation via media release, telephone contact or other appropriate means in the event of a violent incident or early dismissal. Conditions requiring such notification are outlined in the confidential Building Level Emergency Response Plans. See Appendix 12 for television and radio station listing.

SECTION IV: COMMUNICATION WITH OTHERS

Procedures for obtaining assistance during emergencies from emergency services organizations and local government agencies

During emergencies, local government agencies, including emergency services, can be obtained via the local emergency management office or through the local emergency communication center. The Incident Commander will authorize the procurement of these agencies. District’s local emergency management office information:

Emergency Management Office
Emergency Management Office - Dan Degear, Wampsville, NY 315-366-2789

Procedures for obtaining advice and assistance from local government officials including the county or city officials responsible for implementation of Article 2-B of the Executive Law

In an emergency, the Superintendent/Designee will contact the 911 center for fire, law enforcement, or EMS response. In large-scale emergencies, the Superintendent may be assisted by the BOCES District Superintendent or their designee.

On occasion, the Superintendent/Designee may need to contact the highest-ranking local government official for notification and/or assistance

The District will rely on the advice of the local emergency management office listed above.

A system for informing all educational agencies within the District of a disaster

The District will notify any appropriate educational agencies within its boundaries as well as adjacent to its boundaries in the case of a disaster that would affect any of these agencies. The Incident Commander will determine the extent of notification and delegate its delivery. A list of these agencies and the contact information is located in Appendix 1.

Maintaining certain information about each educational agency located in the school district

The following information concerning educational agencies located within the district is included with the confidential Building-level Safety Plans:

School population

Number of staff

Transportation needs, and

Business and home telephone numbers of key officials of each such educational agency

Home telephone numbers will be maintained by the district office to maintain confidentiality.

The Superintendent or their designee will ensure that this information is current and accurate. See Appendix 1 for school enrollment and transportation information.

SECTION V: PREVENTION AND INTERVENTION STRAGIES

Policies and procedures related to school building security, including, where applicable, the use of school safety officers and/or security devices or procedures

The District utilizes visitor sign-in and identification badges. Additionally, employment reference checks and fingerprinting are conducted according to SAVE requirements for all staff. Clerical staff (sign-in log) and staff (hall monitoring) receive annual violence prevention training. The following security measures are in place:

Security measure	Purpose
Single Entry Point	To control building access.
Sign-in Procedure	To identify and log visitors and purpose/location of visit.
Hall Monitoring	General expectation of staff to monitor halls as needed.
Fingerprinting	Background checks for all new hires after July 1, 2001
Staff and Visitor Badges	To identify staff and visitors in the school building
Video Surveillance	To provide additional monitoring capability

Also see Appendix 6

Policies and procedures for the dissemination of informative materials

The District recognizes that the most current data caution against profiling students that

have the potential for violence. However, it also acknowledges the need to identify youth

at risk and to provide the necessary support services to all students, beginning at an early

age. The District therefore will maintain resources on the early detection of potentially violent behavior; maintain a team of qualified staff to evaluate threats and other potentially violent behaviors.

The District is committed to the use of interpersonal violence prevention education for all students, when available. Annual Violence Prevention training is conducted for instructional and support staff. See Appendix 3.

Prevention and Intervention Strategies

The District continues to develop and investigate various strategies regarding violence prevention and intervention such as:

Ophelia’s Girls	Restorative Practices

Character Education/ Second Step	Dignity for All Students Act Training

Elementary “Lunch Bunch” Counseling	M&M Mentoring

PBIS (Positive Behavior Intervention and Support)

Others based on District needs

Strategies for improving communication among students and between students and staff, and for the reporting of potentially violent incidents

The District recognizes that communication is a vital key in the prevention and intervention of violence in schools. To that end, the District will continue to explore strategies and programs based on the District’s needs.

The campus referral process is utilized for the reporting of potentially violent incidents according to the building chain of command and following the District Code of Conduct. Additionally, student counselors are available each day for students to share information where the source can remain confidential.

Description of duties, hiring and screening process, and required training of hall monitors and other school personnel

See Appendix 7

SECTION VI: RECOVERY

Post-Incident Response

The Post-Incident/Crisis Response Team will institute the Crisis Response Plan as outlined in the confidential Building-level Plan.

Disaster Mental Health Services

The Superintendent, or their designee, will assist in the coordination of Disaster Mental Health Resources and the implementation of the Crisis Response Plan.

During the recovery phase of an incident, the District will reevaluate its current violence prevention and school safety activities and consider what the school can do to improve its plan.

Communicable Disease Public Health Emergency Continuation of Operations Plan (incl. Site Essential Workers)

See Appendix 13

APPENDICES

Appendix 1:

Listing of all school buildings covered by the District-wide school safety plan with addresses of buildings, and contact names and telephones numbers of building staff.

Building Name	Address	Contact Name	Telephone Number
Madison CSD	7303 State Rt. 20	Superintendent	315-893-1878
Enrollment and Transportation
484 students/80 staff 9 Buses 2 Handicapped Bus 1 Suburban vehicles 1 Van

Listing of other educational agencies (day care, parochial school, pre-school, etc.) located within the District:

Educational Agency	Address	Contact Name	Telephone Number

In an emergency, the Superintendent or his designee will notify these agencies as appropriate.

EDUCATIONAL AGENCIES

Mr. Scott Budlemann	(BOCES)	361-5510

Dr. Ravo Root	(Camden)	245-4075

Mr. Shawn Bissetta	(Canastota)	697-2025 Ext. 6302

Mr. William Dowsland (Hamilton)	824-6300

Mr. Gregory Molloy	(Morrisville-Eaton)	684-9300

Mr. Matthew Carpenter (Oneida)	363-2550

Mr. Peter Blake	(Rome)	334-7434

Dr. Susan Vickers (Interim) (Stockbridge)	495-4400

Ms. Martha Group	(VVS)	829-2520

Home telephone numbers are maintained in the district office.

Appendix 2:

District-wide Risk Determination

Using the Risk Probability Checklist on p. 13, and the recommendations of local law enforcement and emergency response personnel, the District has determined that the following risks apply to all district buildings:

Winter storms and blizzards
High winds
Severe thunderstorms
Hazardous materials
Transportation accidents

In addition, the District recognizes that every school building has the potential for violent incidents, including:

Hostage Situation
Weapons Incident
Kidnapping
Intruder
Threats of Violence
Bomb Threat

The District has determined that the following buildings have the potential for additional emergency situations based upon their proximity to external hazards (dams, flood prone areas, industrial sites, etc.) or to internal hazards.

Building Risk Determination

Building	Address	Internal Hazards	External Hazards
Madison CSD	Rt. 20	Science storage	Rt. 20 Transportation
Kitchen	Bus fuel storage
Propane Gas

RISK PROBABILITY CHECKLIST

YES	NO	COMMENT
Has you region ever been short of water due to drought conditions? Natural Hazard: Drought and Extreme Heat	X
Have you ever felt an earthquake tremor while in your community? Natural Hazard: Earthquake	X
Do you live in or adjacent to a major forest region? Natural Hazard: Forest Fire	X
Have forest fires ever occurred within 25-mile radius of your district? Natural Hazard: Forest Fire	X
Do you live in a state having great or moderate risk from landslides occurring? Natural Hazard: Landslide	X
Is you district located in a valley downstream from a man-made dam? Natural Hazard: Mudflow	X
Has your community ever experienced a winter storm? Natural Hazard: Winter Storms and Blizzards	X
Are severe winter storms a frequent occurrence? Natural Hazard: Winter Storms and Blizzards.	X
Is your community in an area visited by thirty or more thunderstorms per year? Natural Hazard: Severe Thunderstorms	X
Do you live in a state with a coastline on the Atlantic Ocean or Gulf of Mexico? Natural Hazard: Hurricane	X
Has you state ever been crossed by the path of a hurricane? Natural Hazard: Hurricane	X
Is your district on or near a river or stream floodplain? Natural Hazard: Flood and Flash Floods	X
Have floods or flash floods ever affected your home or community? Natural Hazard: Floods and Flash Floods	X
Do tornadoes present a major or moderate risk to your region? Natural Hazard: Tornado	X
Do you live in a western state that has been or might be affected by ashfall from a volcanic eruption? Natural Hazard: Volcanic Hazard	X
Are there any factories, warehouses, or disposal areas near your community which produce or use toxic chemicals or other hazardous materials? Technological Hazard: Hazardous Materials	X
Is your district within a few miles of a main highway, waterway or railroad line? Technological Hazard: Transportation Accident	X
Have major transportation accidents ever disrupted traffic patterns in your community? Technological Hazard: Transportation Accident	X	Route 20 and Route 12B
Is your district within a fifty-mile radius of a nuclear power facility? Technological Hazard: Radiological Incident	X
Are there any radioactive waste dump sites in your state? Technological Hazard: Radiological Incident	X
Are there any man-made dams built along the river nearest your district? Technological Hazard: Dam Disaster	X

Appendix 3:

Violence prevention, intervention, and response staff development programs for instructional and non-instructional staff will be included in Superintendent’s Conference Day plans as follows:

Instructional Staff

School Year	Dates	Topic(s)
2021 – 2022	Superintendents Day	Mental Health/ Violence Prevention
2021 – 2022	Annual	Right-to-Know
2021 – 2022	Annual by Sept. 15th	Emergency Preparedness

Non-Instructional Staff

School Year	Dates	Topic(s)
2021 – 2022	Annual by Sept. 15th	Mental Health/ Violence Prevention
2021 – 2022	Annual	Right-to-Know
2021 – 2022	Annual by Sept. 15th	Emergency Preparedness

The annual “Go Home” Drill will be conducted on day before spring vacation unless otherwise determined by the District Superintendent in consultation with the superintendents of schools.

During the 2021 – 2022 school year, the following drills and exercises will be conducted:

Training, Drills, and Exercises

The District will conduct emergency response training for staff and students by reviewing procedures appropriate to hazardous situations including those that are weather-related, criminal in nature, environmental, or failure of a building system. The procedures will be explained and practiced in a variety of ways including early go-home drill; tabletop exercise; live drill; and Emergency Management Team exercise.

When appropriate, and at the discretion of the District-wide Team, the district will coordinate drills and/or exercises with local and county emergency response and preparedness officials. The following drills and/or exercises will be conducted in the 2021-2022 school year:

Date	Description of drill or exercise
Spring	“Go Home” drill – Students and Staff
As required by law	8 Fire Drills- Students and Staff
As required by law	4 Lockdown Drills – Students and Staff
Annual	Emergency Response Training – All Staff
Annual	Bus Evacuation Drills – Students and Staff
As needed	Tabletop exercises - Staff

Appendix 4:

The Madison Central School District policies related to school violence and emergency planning are included in this appendix.

Code of Conduct

School Vandalism (5013)

Loss & Destruction of District Property (5014)

Fire Safety (5015)

School Emergency Management Plan (5016)

Bus Conduct (5044)

Bus Accidents (5048)

Appendix 5:

Insert regulation references here

155.17

Executive Law 2-B

Other

Appendix 6:

Insert policy (or policy number) regarding building security, school safety officers, and dissemination of informative materials here.

Visitors to the School (1016)

Visitors to the School – Board Members (1017)

Appendix 7:

Description of duties, hiring and screening process, and required training of hall monitors and other school safety personnel.

Administration- It is the duty of the Administration to screen and recommend candidates for employment in the Madison Central School by reviewing qualifications, checking work and related references and conducting interviews to assess fitness for employment.

Superintendent’s Secretary- It will be the responsibility of the Records Access Officer to train and maintain training to oversee the Fingerprinting process of all candidates for employment in the Madison Central School.

Fingerprinting- Fingerprinting and associated criminal background checks conducted as required, for all employees hired after July 1, 2001, according to Project SAVE.

Clerical Staff- Clerical staff require school visitors to sign visitor log and assign visitor identification badge. Clerical staff also sign out school visitors and collect returned visitor badges.

School Staff- All school staff are expected to monitor hallways and ensure visitors are properly identified.

Appendix 8:

Madison Central School District Incident Command

Incident Commander (Superintendent)

Safety Officer (Sheriff’s Dept.) Public Information Officer (Superintendent)

Physical Plant (Maintenance Super.) Transportation (Head Bus Driver)

Administration/Finance (Business Official) Planning Attendance (Principal) Medical (Nurse)

Incident Commander/Chief Emergency Officer – Responsible for the direction of the District response in a District-wide emergency (Superintendent) or the building response in a building-level emergency (Building Administrator).

Public Information Officer – Complies and releases information to the news media.

Safety Officer – Monitors the District response in an attempt to prevent injuries from occurring to both those involved in the incident and those trying to resolve it.

Liaison – Represents the District by working with responding agencies (law enforcement, fire EMS, utilities, etc.) and other school districts that may be involved in the incident.

Incident Log – Keeps a written log of all incident events and updates appropriate command post personnel on significant developments.

Operations – Responsible for directing the implementation of action plans and strategies for incident resolution.

Logistics – Responsible for providing all resources (personnel, equipment, facilities, services) required for incident resolution.

Planning/Intelligence – Responsible for collecting, evaluating and disseminating the information needed to measure the size, scope and seriousness of an incident and to plan a response.

Administration/Finance – Responsible for all cost and financial matters related to the incident.

Appendix 9:

Madison Central School District

Closest Response Agencies

In an emergency, dial 911. They will dispatch the appropriate response agencies. In non-emergency situations, contact the following:

Building	Law Enforcement	Fire
Madison CSD	Contact: Sheriff Dept.	Contact: Madison Fire Dept.
Phone #: 315-366-2318	Phone #: 315-893-1893
Contact: NY State Police
Phone #: 315-684-9550 (Morrisville)
NYS Electric and Gas (NYSEG)
NATURAL GAS ODOR or EMERGENCY	Contact: GENERAL INFO
Phone #: 1-800-572-1111
Madison Town Supervisor
Contact: Ron Bono cell – 315-263-8655
Town Clerk Phone #: 315-893- 7020
Augusta Town Supervisor Contact: Sue Collins Phone #: 315-843-4811 Propane Service
Contact: Center State Propane
Phone #: 315-841-4044
Town Road Commissioners
Town of Madison	Contact: Roy Kirley	Home #: 315-893-7114
Phone #: 315-893-1814	Cell Phone #: 315-723-7114
Town of Augusta	Contact: Phil Eaton
Phone #: 315-843-4811	Cell Phone #: 315-269-5335
County Road Commissioners
Madison County	Contact: Joseph Wisinski Highway Supt. (Days)	Contact: Rick Durant Operations Mgr.
Phone #: 315-366-2221	Phone #: Cell – 315-264-3668
Oneida County	Contact: Mark Laramie Phone #: 315-793-6213	Contact: Rob Colluccio (midnights – Nov. – April)
Phone #: 315-793-6224 Cell #: 315-525-5540
Poison Control
Contact: General Info
Phone #: 1-800-222-1222

APPENDIX 10:

Protective Action Options

The following actions will be considered in the event of an emergency as appropriate:

School cancellation prior to opening

Early dismissal

Evacuation

Sheltering (Shelter-in-Place, Hold-in-Place, Lockout, Lockdown)

School cancellation

- Monitor any situation that may warrant a school cancellation

- Make determination

- Contact local media.

Early dismissal

- Monitor situation

- If conditions warrant, close school.

- Contact Transportation Supervisor to arrange transportation.

- Contact local media to inform parents of early dismissal

- Set up an information center so that parents may make inquiries.

- Retain appropriate district personnel until all students have been returned home.

Evacuation (before, during and after school hours, including security during evacuation and evacuation routes)

- Determine the level of threat.

- Contact Transportation Supervisor to arrange transportation.

- Clear all evacuation routes and sites prior to evacuation.

- Evacuate all staff and students to pre-arranged evacuation sites.

- Account for all student and staff population. Report any missing staff or students to

the Superintendent.

- Make determination regarding early dismissal; contact local media to inform parents of

early dismissal if implemented.

- Ensure adult supervision or continued school supervision/security.

- Set up an information center where parents may make inquiries.

- Retain appropriate district personnel until all students have been returned home.

Sheltering sites (internal and external)

- Determine the level of threat.

- Determine location of sheltering depending on nature of incident.

- Account for all students and staff. Report any missing staff or students to

the Superintendent.

- Determine other occupants in the building.

- Make appropriate arrangements for human needs.

- Take appropriate safety precautions.

- Establish a public information officer to provide information and current status of the

situation to parents and other inquiring parties.

- Retain appropriate district personnel until all students have been returned home.

APPENDIX 11:

Responses to Acts of Violence: Implied or Direct Threats

The District has established the following strategies for responding to implied or direct threats of violence by students, teachers, other school personnel and visitors to the school. The Building-level plan includes specifics to potential emergency situations that would require these responses.

- Use of staff trained in de-escalation or other strategies to diffuse the situation.

- Inform Superintendent of implied or direct threat.

- Determine level of threat with Superintendent/Designee.

- Contact appropriate law enforcement agency, if necessary.

- Monitor situation, adjust response as appropriate, including the possible use of the

Emergency Response Team.

The District will provide training to assist personnel in de-escalation techniques and/or identification of early warning signs of potentially violent behavior as part of the required staff development program.

Acts of Violence

In the event of an act of violence by students, teachers, other school personnel or visitors to the school, the District will implement the procedures outlined in the Building-level Plans. The following types of procedure(s) have been considered:

- Determine level of threat with Superintendent/Designee.

- If the situation warrants, isolate the immediate area and evacuate if appropriate.

- If necessary, initiate lockdown procedure, and contact law enforcement.

- Monitor situation; adjust response as appropriate; if necessary, initiate early dismissal,

sheltering or evacuation procedures.

Response Protocols

The District’s responses to emergencies, including protocols for responding to bomb threats, hostage takings, intrusions and kidnappings are included in the confidential Building-level Plans. The following protocols are provided as examples:

- Identification of decision-makers

- Plans to safeguard students and staff

- Procedures to provide transportation, if necessary

- Procedures to notify parents

- Procedures to notify media

- Debriefing procedures

APPENDIX 12:

Notification and Activation (Internal and External Communications)

In the event of a violent incident, the Superintendent will contact appropriate law enforcement officials through the 911 system. A list of local law enforcement agencies and of those individuals who are authorized to contact the law enforcement agencies is included in the appendix of each Building-level Emergency Response Plan.

The Superintendent will notify all educational agencies within the district in the event of an emergency by use of telephone, fax, email, or other appropriate communication.

In the event of a disaster or an act of violence, the BOCES District Superintendent, or his designee, will be notified as appropriate.

Parents, guardians or persons in parental relation to the students will be notified in the event of a violent incident or an early dismissal by means of local media including television stations and the district website.

Where practicable, Blackboard Connect will be used to contact staff and parents using the contact information provided on the Student Information System.

In the event of certain large-scale weather emergencies, the NOAA weather radio emergency alert system may be used to obtain information.

Below are various media outlets the district may use for emergency communications.

TV Stations

WSTM-TV & WTVH

WIXT-TV/ WUTR-TV

WKTV

YNN

Newspaper

Utica O.D. – Website

APPENDIX 13:

Madison Central School

COMMUNICABLE DISEASE PUBLIC HEALTH EMERGENCY

CONTINUATION OF OPERATIONS PLAN

[In the event the NYS Governor declares a public health emergency involving a communicable disease as per NYS legislation S8617B/A10832 signed into law on September 7, 2020]

DEFINITIONS

"Personal protective equipment" shall mean all equipment worn to minimize exposure to hazards, including gloves, masks, face shields, foot and eye protection, protective hearing devices, respirators, hard hats, and disposable gowns and aprons.

"Site-Essential" shall refer to a designation made that a public employee or contractor is required to be physically present at a work site to perform his or her job.

"Non-site-essential" shall refer to a designation made that a public employee or contractor is not required to be physically present at a work site to perform his or her job.

"Communicable disease" shall mean an illness caused by an infectious agent or its toxins that occurs through the direct or indirect transmission of the infectious agent or its products from an infected individual or via an animal, vector or the inanimate environment to a susceptible animal or human host.

"Retaliatory action" shall mean the discharge, suspension, demotion, penalization, or discrimination against any employee, or other adverse employment action taken against an employee in the terms and conditions of employment.

LIST AND DESCRIPTION OF POSITIONS AND TITLES AND JUSTIFICATION CONSIDERED SITE-ESSENTIAL IN THE EVENT OF A STATE-ORDERED REDUCTION OF IN-PERSON WORKFORCE AND A JUSTIFICATION OF SUCH CONSIDERATION FOR EACH POSITION AND TITLE INCLUDED.

The list and justifications can be found in Appendix A.

DESCRIPTION OF PROTOCOLS THE EMPLOYER WILL FOLLOW IN ORDER TO ENABLE ALL NON-SITE-ESSENTIAL EMPLOYEES AND CONTRACTORS TO TELEWORK.

Employees not required to be on-site to perform their job functions (non-site-essential) will have the option to telework if approved by their supervisor. As needed, non-site essential employees have been supplied with Chromebooks, document cameras, Wifi hotspots, and other necessary technology to allow them to work effectively from home. The District will continue to evaluate potential barriers to telework and will follow the District purchasing policies to request, procure, distribute, install and support resources, such as hardware and software that will enable telework, to the extent possible.

3. DESCRIPTION OF HOW THE EMPLOYER WILL, TO THE EXTENT POSSIBLE, STAGGER WORK SHIFTS OF SITE-ESSENTIAL EMPLOYEES AND CONTRACTORS IN ORDER TO REDUCE OVERCROWDING ON PUBLIC TRANSPORTATION SYSTEMS AND AT WORKSITES.

If necessary, the District will assess in-person capacity and conditions to stagger work shifts to reduce workforce density at worksites. Public transportation is not a factor in this region.

4. DESCRIPTION OF THE PROTOCOL THE EMPLOYER WILL IMPLEMENT IN ORDER TO PROCURE THE APPROPRIATE PERSONAL PROTECTIVE EQUIPMENT FOR SITE-ESSENTIAL EMPLOYEES AND CONTRACTORS.

Employees and contractors are encouraged to provide their own personal protective equipment if appropriate for the situation (e.g. face coverings). However, as necessary, Madison Central School will provide at least two pieces of each type of personal protective equipment (as appropriate to their job and exposure) to each site-essential employee and contractor during any given work shift. The District will procure and maintain a 180-day supply of PPE as availability permits, as well as cleaning supplies, signage, and other pandemic-related items. This process will be coordinated cooperatively within the District Leadership Team which includes the Superintendent, Treasurer, Building Principals, Head Cleaner, Head Driver, Head Cook, Technology Coordinator, School Nurse and Athletic Director. Decisions regarding the required PPE will be made in consultation with the School District Physician and the Madison County Department of Health. Cost-effective bulk purchasing will be pursued. The District will ensure that all items are stored in adequate and appropriate storage spaces (e.g. not exposed to weather, adequate size, etc.) to prevent degradation and permit immediate access in the event of an emergency declaration.

5. DESCRIPTION OF THE PROTOCOL IN THE EVENT AN EMPLOYEE OR CONTRACTOR IS EXPOSED TO A KNOWN CASE OF THE COMMUNICABLE DISEASE THAT IS THE SUBJECT OF THE PUBLIC HEALTH EMERGENCY, EXHIBITS SYMPTOMS OF SUCH DISEASE, OR TESTS POSITIVE FOR SUCH DISEASE IN ORDER TO PREVENT THE SPREAD OR CONTRACTION OF SUCH DISEASE IN THE WORKPLACE.

Madison Central School will follow all procedures and protocols communicated by the New York State and local health authorities as appropriate for preventing the contraction or spread of the communicable disease identified in the public health emergency. These will be communicated to staff through correspondence from the the District Leadership team, the District website, postage and signage, and/or other means as appropriate.

Staff, contractors, and visitors will complete daily health screenings and if they have been exposed to a known case or exhibit symptoms of the communicable disease that is the subject of the public health emergency, will not be allowed in the District buildings. They will be directed to leave and will be advised to follow up with their healthcare provider and/or local health department.

In the event that a staff member, contractor, or visitor develops symptoms while onsite, that individual will be directed to leave and advised to follow up with their health care provider and/or local health department. Additional cleaning and disinfecting will be implemented as necessary.

If an employee or contractor tests positive for such disease, school administrators will collaborate and coordinate with local health officials to assess levels of community transmission and the extent of close contact between the individual who tested positive and other school community members. Additional cleaning and disinfecting will be implemented as necessary.

The District may need to implement short-term closure procedures regardless of community spread if an infected person has been in a school building. If this happens, Madison Central School will adhere to the prevailing CDC and DOH guidance for cleaning and disinfecting affected areas and notify individuals impacted.

The District will follow the most current guidance from the health department in assessing when staff may report to work in person.

Madison Central School will comply with its policies and procedures as well as state and federal law pertaining to leave should an employee need to receive testing, treatment, isolation, or quarantine. Such protocol shall not involve any action that would violate any existing federal, state, or local law, including regarding sick leave or health information privacy.

6. PROTOCOL FOR DOCUMENTING PRECISE HOURS AND WORK LOCATIONS, INCLUDING OFF-SITE VISITS, FOR SITE-ESSENTIAL EMPLOYEES AND CONTRACTORS.

The District will utilize the mandated daily health screening questionnaire, building sign-in sheets, electronic door access records, security camera records, time sheets and other protocols consistent with the employees’ collective bargaining agreements.

7.	PROTOCOL FOR HOW THE PUBLIC EMPLOYER WILL WORK WITH SUCH EMPLOYER'S LOCALITY TO IDENTIFY SITES FOR EMERGENCY HOUSING FOR SITE-ESSENTIAL EMPLOYEES.

Not applicable. The District employees are not expected to remain at the worksite and may return home after work each day.

*All procedures and protocols in this Plan are subject to change pursuant to guidance provided by the NY State and/or Madison County Departments of Health based upon specific communicable disease characteristics.

Appendix A:

List and Description of Site-essential Positions and Titles with Justification

The following titles and positions are considered Site-essential in the event of a declared public health emergency that deems it necessary to reduce the level of in-person workforce.

NOTE: Other positions may be required to report on-site depending upon circumstances, if needed.

Title/Position	Justification/Responsibility
Superintendent of Schools	Leadership Team, Emergency Response Command, Media Liaison
Building Principals	Leadership Team, Emergency Response Command
District Treasurer	Leadership Team, PPE and technology requisition
Head Driver	Leadership Team, meal and educational material delivery
School Bus Drivers	Meal and educational material delivery
Head Cleaner	Leadership Team, cleaning and disinfecting
Cleaners	Cleaning and disinfecting
Head Cook	Leadership team, meal preparation
Cafeteria Staff	Meal preparation
School Nurse	Leadership Team, health protocol leadership
Technology Coordinator	Leadership Team, technology distribution and troubleshooting
District Clerk/Superintendent’s Secretary	Family communication and logistics support
Office Assistants	Family communication and logistics support
Teachers without internet connection	Remote instruction